Email signatures

For a consistent, universitywide approach to email signatures, use one of three formats:

a basic signature
a signature with multiple phone numbers and links
a signature that includes multiple numbers, links, and a mailing address

Use common fonts such as Helvetica, Calibri, or Arial. Unusual fonts may not display correctly.

Size the type at 12-14 points.

Choose a single color such as black or dark gray. Avoid other colors.

URLS and icons

Use simplified URLS (without “http://www.”).

Include social media links in plain text without icons. Icons will be too small to use on a mobile device.

Don’t include logos, graphics, or vcards because they add file size and can appear as attachments.

Slogans

We discourage the inclusion of quotes or taglines because readers unfamiliar with KU may think of them as university views rather than personal sentiments.

Addresses

Unless you often meet with students or visitors, don’t include a street address or complete mailing address.

Pronouns

Personal pronouns may be added below the contact information in any email signature. We suggest a format with the word “Pronouns:” followed by the pronouns you use.

Examples

Basic signature

Jay Hawk

Assistant Director

Name of unit

The University of Kansas

785-864-0000

Signature with multiple phone numbers and links

Jay Hawk

Assistant Director

Name of unit

The University of Kansas

Jay.Hawk@ku.edu

divisionurl.ku.edu

785-864-0000 (office)

785-000-0000 (mobile)

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Signature with mailing address

Jay Hawk

Assistant Director

Name of unit

The University of Kansas

1450 Jayhawk Blvd.

Lawrence, KS 66045

Jay.Hawk@ku.edu

divisionurl.ku.edu

785-864-0000 (office)

785-000-0000 (mobile)

Follow Us: Facebook | Twitter